In order to ensure the availability of materials for a class, instructors place materials on reserve in the Library. The instructor comes to the Information desk, requests a reserve form, and provides essential information about his/her materials. The Access Services staff then process the information into Voyager, the Library Management System (L.M.S.) to create record of this material so that it can be checked-out to patrons.
Before an instructor can place an item on reserve, a REQUEST FOR RESERVE MATERIALS form must be filled out by the instructor. These forms can be obtained from the Information desk or from the faculty member’s departmental LibGuide online. Material is placed on reserve in alphabetical order according to course department and course number.
NOTE: The Library does not provide notebooks for professors’ photocopied materials. They must provide their own.
Regulations for Course Reserve Materials
Reserve materials are housed behind the Information desk for the sole purpose of having material available for students as required by certain instructors. There are several types of materials kept on Reserve: library books, personal copies, photocopied materials and journals (personal copies only). The following policies regarding reserve materials are currently adhered to:
- Only ONE course reserve item is used at a time.
- A time restriction of 2 hours is placed on reserve material.
- Reserve materials DO NOT leave the library nor do they circulate overnight.
- When materials are not returned within 2 hours, a fine of $0.50 per hour is assessed to the patron.
- Students must present a validated ID card for the current semester.
- Books are shelved on the shelving units behind the Information desk by course department and course number.
- All students, including graduate students, must have validated ID cards to use reserve materials.
- A notebook file is kept at the Information desk for all reserve material. It is filed alphabetically by the instructor's last name.
- As materials are removed, the sheet is also removed and placed at the back of the notebook.
Procedures for Placing Items on Reserve
An instructor may place books or photocopied materials on reserve at any time during the course of a semester. The following steps are taken to ensure accuracy and expediency:
- The instructor brings the materials to the Information desk. (Personal material or library materials).
- The person serving the desk will provide the instructor with a REQUEST FOR RESERVE MATERIALS form, if the instructor does not already have one, which he/she must complete in order for request to be filled.
- A form should be filled out for each item being placed on reserve.
- Materials are processed shortly after they are received by the Access Services Department. Please submit materials one week prior to assigning work to students from submitted materials.
- The reserve form is filled out as completely as possible and placed in the "Current Reserves" binder which is kept behind the Information desk.
- Each item submitted by an instructor is entered into the M.L.S. and is identified by a barcode number.
- A label with the course department and number, class name, instructor’s name and barcode is adhered to the front cover of reserve material.
- The item is placed in its respective place and is then ready for use by the patron when requested at the Information desk.
- All materials photocopied for reserve must adhere to regulations of the Copyright law.
- The Access Services Department will only accept original A/V materials for reserves (no copies).
- Only personal copies of journals, magazines, or any other periodical may be placed on reserve at the Information desk.
- The Library is NOT responsible for the theft or mutilation of personal materials.
- Faculty members are encouraged to provide as much information as possible regarding the item(s) being placed on reserve and MUST include an ending date.
- Items may stay on reserve a maximum of three (3) semesters (one academic year).
- At the end of each semester, the Access Services Department requests that the instructor retrieve his/her materials if it is not to be used the next semester.
- Library materials on reserve will be released from reserve at the conclusion of each semester.
- Instructor’s Items will be removed from reserve status at the conclusion of the indicated reservation period.
- The Access Services Department will send an email notifying instructors that reserve items have been removed and need to be picked up from the library.
- Reserve items not picked up within 30 days of email notification being sent will be considered a donation to the library.
- The Library reserves the right to place time limits on ALL RESERVE MATERIALS.