Alabama State University

Appointment Requests

The University Archives strongly encourages all researchers to make a research appointment and to review the archival policies. See attached document. Your request for appointment will be answered within two business days.

Archival Policies

Food Policy

No food, beverages, pens, book bags, briefcases, or coats are permitted in the archives.


Researchers visiting the archives must show photo identification and fill out a researcher form. An assistant will familiarize the patron with the archival area and show the patron the archival physical and electronic finding aid. The assistant will then review the material request with an archival staff member. If the patron needs to consult with the archival staff person, the assistant will inform the archivist or another available staff.

Electronic Devices

The use of a personal computer is allowed. However, the use of hand held-scanners and audio and video recording equipment is prohibited.

Handling Documents

  • Materials in the archives are valuable and often fragile. Please handle them with care, they must not be leaned on, written on, folded, or handled in any way likely to damage them.
  • Keep the records in their present arrangement; loose pages will stay in order if turned like pages in a book. If a mistake is discovered, please call it to the attention of a staff member.
  • When handling photographs, researchers must wear white cotton gloves provided by the Archives.

Photocopying Documents

Patrons will not be allowed to copy materials from some archival collections. In these instances, an assistant will make copies for the patron at .25 per page. Photograph reproduction and other duplication services are available upon request.

Copyright Statement

The copyright law of the United States Title 17 U.S. code governs the making of photocopies and other reproductions of copyrighted materials. Under certain conditions specified in the law, copies may be provided for individual researcher’s private study. The copies are provided for the individual's personal use and may not be further reduced, published, broadcast, displayed, offered for sale, transferred o another individual or deposited in another institution without written permission from Alabama State University Archives and the copyright holder.